How to Do a Force All Read in Gmail

Let's consider a hypothetical scenario. Y'all log in to your Gmail account and y'all observe 17,758 unread emails. You tremble and break out in a cold sweat. If y'all find yourself doing this oft, don't fret because yous aren't alone.

A report conducted past the University of Loughborough wherein researchers followed a grouping of xxx government employees in the U.k. found that 83 per centum became more stressed while using email. Furthermore, their stress levels, analyzed by saliva samples too as heart rate and claret pressure monitors over a 24-hour menstruation, peaked at points in the 24-hour interval when their inboxes were fullest, the study institute. Interestingly, the study also establish that emails that were irrelevant, which interrupted work or demanded an immediate response was especially taxing, while those which arrived in response to completed piece of work had a calming effect.

Not using email isn't an option, then the but other choice is to manage emails meliorate. Decluttering and organizing your inbox is a swell idea, it nonetheless requires a considerable amount of time and effort. However, if yous utilize Gmail, a simpler alternative is to gear up labels and filters to manage your Gmail inbox ameliorate.

We've written virtually Gmail labels earlier, then in this blog post, we'll focus on how to utilise Gmail filters to sort your emails automatically.

So, what are Gmail filters?
How do you create a filter in Gmail?
Actions that can exist performed using Gmail filters
Editing or deleting filters
Advanced filter actions
Must-have Gmail filters

Then, what are Gmail filters?

Filters in Gmail are automation rules that allow y'all to redirect emails as they hit your inbox, thereby saving you lot the trouble of having to sort and manage emails manually.

For example, y'all can redirect certain newsletters from certain senders into a separate inbox, or directly send emails from sure sources to the trash. In Gmail, you can even use filters to add importance markers and labels of different types and colors. By weeding out emails this way, you lot tin can costless upwards space, reduce stress levels, and focus on the conversations that really matter.

How do you create a filter in Gmail?

There are ii means of creating filters in Gmail.

Using the search bar

gmail-filters — Pace 1: Creating a filter with the search bar

Go to the Gmail search bar, type in a keyword or electronic mail address you lot'd like to filter out and click on the grey triangle.

Clicking on the grey rectangle opens upward a dropdown. This dropdown allows you to further refine your filter weather condition. Once you've done that, click on the "create filter" option.

Y'all can now choose what you lot want this filter to do. For case, in this example, I'd like to have all emails that contain the keyword "SEO" and are from the e-mail address [e-mail protected] to go into my Updates folder instead of my primary inbox.

Clicking on the "Create filter" button will at present create the said filter and all emails which contain the keyword "SEO" and are from the email address [e-mail protected] will now announced in my "Updates" folder instead of my primary inbox.

Pro tip: Remember to click on the "Besides utilise filter to matching conversations" checkbox. This way, all your pre-existing emails that match the filter atmospheric condition will as well be included inside the filter conditions.

With this, you lot accept created your kickoff Gmail filter and are on your way to achieving email nirvana.

Click on the 'gear icon' on the height correct of your Gmail screen.

Pace i: Creating a filter from the settings menu

Pick 'settings' from the dropdown.

And and so click on 'filters and blocked addresses.' This section shows you the existing Gmail filters which are applied to your Google business relationship.

To create a new filter, click on the "Create a new filter" option.

This opens upwardly a dropdown menu, which if you've read through the previous section looks familiar.

The rest of the steps to create the filter remain the same as in the previous section.

Actions that can be performed using Gmail filters

Here's a quick run-down of all of the actions that you tin can perform with Gmail filters:

Skip the inbox: Annal an e-mail and then that it doesn't announced in your inbox.
Mark as read: As the name suggests, have an incoming email already marked as 'read.'
Star it: Have Gmail mark the email every bit starred.
Apply a label: Add a specific Gmail characterization to an email.
Forrard it to: Automatically frontwards an email to another e-mail address.
Delete it: Ship an e-mail to the trash.
Never send it to Spam: Tell Gmail to never send a specific ready of emails to Spam.
Always marking it equally important: Automatically mark a specific gear up of emails as important.
Never mark information technology every bit important: Tell Gmail to never marker filtered emails as of import.
Categorize every bit: If yous use multiple categories of inboxes such every bit Primary, Social, Updates, etc., tell Gmail to automatically add a specific set of emails nether a category.

Editing or deleting filters

To edit or delete a filter, follow the same set of steps as above, ie. gear icon→settings→filters and blocked addresses.

This now shows you a listing of all your existing Gmail filters. In improver to this, next to each filter, you see an option to either edit the filter or to delete information technology.

Clicking on 'edit' opens up a dropdown menu which allows you to refine your filter conditions.

For instance, I've now modified the filter and added a status to filter emails containing the keyword 'Confirmation.' Clicking on 'Go on' takes you to the side by side dropdown which and then allows you to modify the actions you want the filter to accept.

For instance, in this instance, the filter was used to add a characterization to an email. I'thousand now using it to also ship emails that contain a item keyword to the trash.

Clicking on 'Update filter' edits the filter conditions.

Deleting a filter is uncomplicated. Merely click on the 'delete' option next to the filter y'all wish to delete, confirm that y'all wish to delete the filter you have selected and you're all done.

Pro-tip: Gmail allows you to take bulk actions on filters. Employ the checkboxes on the left-manus side columns of the filters and choose one, many, or all of the filters.

Advanced filter actions

By at present you lot're probably an expert on creating and editing Gmail filters and you're now prepare to have things to the next level.

Import/Export filters

Past now you're probably an proficient on creating and editing Gmail filters and yous're at present ready to take things to the side by side level.

If you've prepare up a number of email filters on 1 Gmail account and you want to use the same set of filters on another Gmail account, you tin accomplish this past using the import/export filter options.

To consign a filter, allow'due south revisit some of the steps we've followed in the previous section — gear icon→settings→filters and blocked addresses.

At present use the checkboxes to select filter(s) and click on the 'export' selection.

Clicking on 'export' generates an XML file.

This XML file tin and so be edited via a text editor or saved and imported into another Gmail account in society to replicate the filter setup.

To import a filter, one time once again use the gear icon→settings→filters and blocked addresses path to get to the list of all your existing Gmail filters.

Click on the 'import filter' pick, then upload your XML file.

Now click on the checkbox side by side to the imported filter and use the create filter option to start using the newly imported filters.

Precise filters with operators

Gmail supports several operators which let y'all to perform precise search operations. These searches tin then exist saved as powerful and precise filters. Here's a quick run-downwardly of the operators that are supported by Gmail and their functions.

AND: By default, Google combines all search terms with an invisible AND operator.
- Example, searching for Dunder Mifflin finds all emails containing the words Dunder and Mifflin.
OR: Finds emails containing at least ane of 2 terms or expressions.
- Case, searching for Dunder OR Mifflin finds all emails which contain either the term Dunder or the term Mifflin.
"" (double inverted commas): Searches for phrases (not case sensitive).
- Case, searching for "The worst thing about prison was the dementors" finds all emails which contain the exact same phrase.
+ (Plus sign): Searches for a term exactly as typed.
- Example, +dwights finds all emails containing the term "dwights" but non containing the term "dwight".
– (Minus sign): Searches for emails that do not comprise a specific term.
- Example, -dwight finds all emails without the term "dwight" in them.
() (Parenthesis): Searches for terms as a group.
- Instance, discipline: (Pam Beesly) searches for all emails that have the words "Pam" and "Beesly" somewhere in the subject line but not necessarily equally a phrase.

Source

Congratulations! You've graduated from the Gmail filter school. Now on to some must-accept Gmail filters to achieve inbox nirvana.

Must-have Gmail filters

Auto-delete unwanted emails

Preventing emails from reaching your inbox is a hundred times better than having to deal with them once they enter your inbox. Y'all can always use Gmail's block button or fifty-fifty a smart tool similar unroll.me

But sometimes you come across spam electronic mail senders that don't honor your unsubscribe requests or senders you tin can't block fifty-fifty if you'd like to. Or maybe y'all find pesky emails that become past your spam filters and end up in your inbox.

I manner to get around those is by using a filter. You can:

Create a filter based on the sender's email address and and so,
Instruct Gmail to delete those emails.

Marking emails as read

All emails are equal, but some are more equal than others. This is why information technology is important to marking these less of import emails as 'read' so that y'all can focus on the ones that really matter.

In one case again, y'all can:

Create a filter based on the sender's e-mail address or keywords then
Instruct Gmail to 'mark equally read.'

Move emails to specific categories

If you aren't using Gmail's tabbed inboxes, yous probably should. Tabbed inboxes allow you to segregate your inbox into tabs such as Primary, Social, Updates, etc., allowing you to focus on emails that matter.

To enable tabbed inboxes, click on the 'gear icon' on the height right corner of your Gmail window and click on 'Configure inbox' from the dropdown.

Now click on the tabs you desire to enable and hit save.

In order to do that, you can:

Create a filter based on the sender's e-mail address or keywords and and so,
Choose the filter activity, 'Categorize as' and have Gmail move the filtered emails nether a specific tab in your inbox.

Automatically add labels to emails

Nosotros've already spoken virtually how Gmail labels are a powerful tool to organize your inbox. You can read more about information technology here. You tin can employ filters to automate label cosmos so that you lot can marker certain emails every bit important, or for follow-ups, etc.

To automate label cosmos:

Create a filter based on the sender'southward email address or keywords and and so,
Use the 'Apply a characterization' and pick a label from the dropdown bill of fare.

Automatically empty your Spam inbox

Are you lot tired of manually deleting emails from your Spam inbox on a periodic basis? You tin create a filter to automatically delete every email that Gmail sends to your Spam inbox.

To do this,

Get to the Gmail search bar and click on the grayness triangle.
In the dropdown, navigate to the "Has the words" field and type in is:spam.
Click on the "Create filter" push button.
Use the "Delete it" filter activity and confirm filter creation.

Wrap up

Giving up on e-mail is not an option. Using Gmail filters in the right way is probably best that y'all can do to cut through the racket.

Tejas Kinger is a Product Marketing Manager at Hiver. Passionate almost tech, startups, and all things SaaS. Say hullo on Twitter (@TejasKinger).

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Source: https://hiverhq.com/blog/gmail-filters